A&P Oh God, got asked to shoot a wedding.

Discussion in 'Lifestyle' started by PEnGUiN188, Dec 1, 2008.

  1. PEnGUiN188

    PEnGUiN188 New Member

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    Told myself I'd never do it but figured I have to do it once.

    Is there any must have shots? Anyone have any tips, things to watch out for, ashton kutcher, paid before or after, contracts?
     
  2. Jcolman

    Jcolman OT Supporter

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    Yes to all the above.


    Prior to the wedding
    Bride getting her hair /makeup done
    Bride with Groomsmen
    Groom with Bridesmaids
    Individual shots of B-maids & G-men
    Bride with B-maids
    Groom with G-men
    Bride with her parents
    Groom with his parents
    B&G with his/her parents then together...
    B&G with extended family etc.




    Getting ready
    The wedding party - men
    The wedding party - women
    The bride getting ready - the dress, shoes, etc.
    Venue, decorations, guests arriving, etc.
    Register



    The Ceremony
    Processional
    Readings
    Music
    Vows
    Candle lighting or whatever (sand, butterflies, etc.)
    Communion (where applicable)
    Kiss
    Hand/Rings close up
    Recessional

    (note that some of these may need to be staged after the ceremony)

    Formal shots
    Largest groups first
    Bride's family
    Groom's family
    Assorted mixtures of both
    B&G with siblings
    Special relatives or guests with B&G

    After the formals

    Exiting the church thru the bubbles and guests.
    Entering the limo/departing
    Staged shots in front of the church
    The marriage “dip”
    Under the brides veil
    Walking hand in hand away from the church
    If time permits, a few other “couple” shots in or around the church


    Reception

    Exterior of reception w/B&G-artsy shots. These are best shot before you make your grand entrance.
    Close up shots of table settings (note: I will need an unmolested table for this)
    Grand entrance
    First dance of B&G or toasts before/after
    Father/daughter dance - mother/son dance
    Everybody dancing.
    Dinner
    Dancing and maybe a few more toasts
    Cake cutting
    Bouquet toss
    Garter toss
    Guests at tables



    My old contract

    Terms and Conditions of this Contract:

    ENTIRE AGREEMENT: This agreement contains the entire understanding between
    Jim Colman Photography (otherwise called “the photographer” and/or “Jim Colman” and the above named Bride and Groom. It supersedes all prior and simultaneous agreements between the parties in both verbal and written communication.

    The only way to add or change this agreement is to do so in writing, signed by all the parties. If the parties wish to waive or alter one provision of this agreement, that does not mean that any other provision is also waived.

    RESERVATION / DEPOSIT: A signed contract and reservation fee are required to
    reserve the specified coverage. The financial terms of this agreement are explained
    further on. Failure to provide a reservation fee nulls and voids this contract.

    PRE-EVENT CONSULTATION: The parties agree to a pre-event consultation before
    the event date in order to:

    • Finalize the actual shooting times, locations, changes, extensions.
    • It is further agreed and recommended that at this time any other participants such
    as the Videographer be present so all may participate in the structure of the
    affair. This avoids misunderstandings further down the road. Both the
    Videographer and the Photographer have a job to do and this is an opportunity to
    structure the best possible working environment and cooperative atmosphere.
    • The Bride and Groom will designate an individual to identify people of whom
    specific photographs are desired.
    • Jim Colman is not responsible for missing shots of those on the
    VIP list if there is no one to assist in identifying these people, if you failed to
    produce a list, if the list was stolen, if they didn't show, if they are negative about
    being photographed, or they can't be located.
    • If applicable, the bride and or groom agree to set aside enough time before the
    ceremony to allow Jim Colman to complete pre-wedding ceremony
    photographs.
    • In addition: To allow Jim Colman 30 minutes of time after the
    wedding ceremony to gather people for photographs that could not be obtained
    during or before the wedding.
    • If the bride or groom is late to the point of achieving the desired images from
    being taken, Jim Colman shall not be held liable for lack of time to take desired photographs.

    COOPERATIVE SPIRIT: Both parties agree that the cooperation and communication
    for the best possible result within the definition of this assignment is the paramount
    consideration. Thus decisions are restricted to the Bride and the Photographer. Simply
    put: Jim Colman is the sole PHOTOGRAPHER for the time allocated and any other terms agreed to in this document. The BRIDE is the sole decision maker at the Wedding, regardless of who is writing the check, advisory boards, in-laws, passers-by,
    inebriated authority figures and former politicians.

    DESIGNATED APPOINTEE: We recommend that a designated appointee be assigned the duties to assist the photographer to point out important individuals for informal or candid photographs. Jim Colman is not responsible for individual’s failure to appear or cooperate during photography sessions or for missed images due to details not planned or due to unusual circumstances.

    DIGITAL COPYRIGHTS, ARTISTIC PROPERTY: Final payment for services
    rendered determines the release of the disc and photographs of the Wedding to the Bride
    and Groom. Prior to final payment, all photographs remain the property of Jim Colman.
    Upon final payment by the Bride and Groom:
    • The digital CD-ROM or prints then become the property of the Wedding couple
    for their personal use and for the purpose of reproduction of said imagery for
    dispersal to relatives and friends. Images may be used on personal web sites. An
    acknowledgement to the Photographer is requested and appreciated.

    LIMITATIONS / NEGOTIATED TIME / ADDITIONAL TIME: The photography
    schedule and selected locations, equipment, participation pre-discussed is designed to
    accomplish the goals and wishes of the Bride and Groom in a manner enjoyed by all
    parties. It is not uncommon for weddings to go longer. Thus overtime is computed at
    $75.00 per hour per photographer. The Bride and Groom are thereof notified shooting commences at the scheduled start time and ends at the agreed time. If the event goes longer and the Bride wishes an extension, a verbal acknowledgement and signature in the designated area of this contract is sufficient.

    START / STOP TIMES: The agreed hourly photographic rate starts at the notated time
    on this contract. Literally the clock starts running at the time indicated. Allowances are
    made for unusual or catastrophic weather, personal injury, unforeseen circumstances or acts of God. Tardiness is not considered an act of God. It is usually an act of man.

    CHURCH, RECEPTION, CATERING HALL RULES: The photographer is limited
    by the guidelines of ceremony official or reception site management. The Bride and
    Groom agrees to accept the technical results of their imposition on the photographer.
    Negotiation with the officials for moderation, changes or adjustments of certain guidelines
    is the responsibility of the Bride and the Photographer. Jim Colman is to be notified of any changes.

    INITIAL SITE VISIT: I do not charge for visits for Pre-Event consultation if the venue is within 25 miles of my residence in North Raleigh. This includes visiting the rehearsals for location planning and evaluation unless it is out of the local area. See travel fees above. I also would ask your permission to do some pre-shooting so that the participants get used to the camera and photographer. This can be an excellent time to iron a few things out, put people at rest, and it often produces some interesting if not hilarious spur of the moment photography. Please note that any pre-shooting shots are not a part of your package and you will not be billed for them. This is a service that I provide as part of my planning process. I may include some of the shots I take at the rehearsal in your final package as gift to you but they are generally used by me to evaluate the location.

    TRAVEL FEE CALCULATION: There are no travel fees if the wedding is within 25 miles. Travel fees are computed at .35 per mile for any distances over 25 miles from Jim Colman’s residence in North Raleigh. If the wedding and/or reception is outside of the 25 mile limit, Pre-Event visits or consultations are charged at the rate of $25/hr plus mileage at .35 per mile over 25 miles.

    EXHIBITION: The bride and groom allow Jim Colman to exhibit in any manner of his choosing, prints or digital imagery of selected images resulting from this assignment as an example of his work, for entrance into photographic competitions and to use as sample for other Bridal Photographic opportunities.


    GOOD IMAGERY
    In order to ensure that we get good pictures, we sometime go a little further during the
    formals since they are an essential part of the program. We have to take extra step for
    what we deem necessary to achieve these goals and that requires the Brides cooperation.

    We may use different cameras, stands, poses and may do several shots of the same
    grouping because of changing lighting situations: As in the case when a side or backlit stained glass window might have a lot of green in it and the brides dress being white suddenly looks green. That's when the most common phrase in photography is used most often..."Just one more!" The things that can cause a bad or imperfect picture are;
    Blinkers, distractions in the background, the sun coming in and out of clouds, two bridesmaids fighting, kids messing with the cake, waiters walking in and out of the frame, hair or clothes that need adjusting, props in the way and equipment failures such as cameras or flashes which fail to work as expected. I will always have a back-up for any critical camera, lens or light but there are some things beyond my control. At the last count there are 1,243,592 things that can unwillingly occur. That's why you’re likely to hear..."Just one more!"

    This means you will probably get a few doubles in the album or CD-ROM and this goes
    in turn with the size of the wedding and in the bridal party and duration of the
    wedding. Also we may choose to change equipment to produce a unique photo or artistry
    at the discretion of the photographer.

    LIMITS OF LIABILITY: It is further understood that in the unlikely event that the
    photographer is injured or becomes too ill to photograph the event Jim Colman will make a reasonable effort to located a suitable replacement photographer.
    • If the situation should occur and a suitable replacement is not found,
    responsibility and liability of Jim Colman is limited to the return of all payments received for the event package.
    • Jim Colman takes the utmost care and with respect to the delivered
    product. However, if the disc/ CD-ROM / photographs have been lost, stolen, or
    destroyed for reasons beyond Jim Colman’s control, liability is limited to
    the return of all payments received for the event package. Jim Colman will back up all of the photographs onto two different storage media devices of his choosing within 24 hours of the wedding. However, long-term storage of all the photographs shall remain the responsibility of the Bride and Groom once the photos are delivered to them.

    SECURITY DEPOSITS: In the event of cancellation:
    • The security deposit paid is non-refundable.
    • If another wedding is contracted for that date the deposit may be refunded by
    Jim Colman if the reasons for cancellation are substantial and verified.
    • This holds true for CHANGE OF DATES: If the agreed date is problematic and
    another date is available there is no problem. If there is a conflict the deposit is
    NOT REFUNDED.

    FEES:
    • Prior to the conclusion of the Wedding the photographer Jim Colman
    will be paid in full for services rendered unless other agreements have been made.
    Jim Colman will retain the rights to the imagery until at a later pre-arranged date a digital copy of the images and/or prints will be turned over to the Bride and Groom and payment completion rendered.
    • The processing of the images should be completed prior to, or approximately
    two (2) weeks after event. The proof images (smaller size) will then be provided to the Bride and Groom on a CD or DVD and will be available for viewing on Jim Colman’s web site at his “client log in” gallery. A password will be provided to the Bride and Groom that will allow them or anyone they chose, to access this site.
    • Album creation, scanning of photographs and any extra requests, enlargements, or
    other items produced under the assignment may take longer due to outside firms
    processing times.
    • Any special shipping costs will be paid for by the client.
    • Minimum Hourly rate based on four hours
    • Flat Fee vs. Hourly Fee

    FLAT FEE /HOURLY FEE

    Minimum wedding fee $800/up to 4 hours on the day of the event
    Minimum Hourly rate $75/each additional hour

    • PACKAGE NAME/ RATE: ________________________________________________

    • HOURLY RATE: _______________Total : _____________________

    • TRAVEL FEE? Yes / No ______Total Travel Time: _____________

    SUB TOTAL: _____________________

    • HELPER FEES: ________________ Total: _____________________

    • 2ND ASSISTANT FEE: ___________Total: _____________________

    • OTHER: _______________________Total: ______________________


    Client: _______________________________________________________

    Photographer:_________________________________________________

    Date: ____________________


    Addendum or changes to packages:




















    Jim Colman photography
    WEDDING CONTRACT

    Date of the Wedding:____________ Time: ________
    Location:______________________________________________________________

    Other Photos Needed: __________________ Date: ___________ Time:____________
    Location: _______________________________________________________________

    Other Photos Needed: __________________ Date: ___________ Time: ___________
    Location: _______________________________________________________________

    The Leading Players:

    Bride’s Full Name: _______________________________________________________

    Grooms Full Name: _______________________________________________________

    Current Home Address: ____________________________________________________

    _____________________________________________________

    Point Of Contacts Name: ___________________________________________________

    Day Phone: ________________________________________

    Evening Phone: _____________________________________

    Cell phone: _________________________________________

    Brides Parents Name: ______________________________________________________

    Grooms Parents Name: _____________________________________________________

    BRIDE SIGNS HERE:___________________________________________________
    DATE: ________________________________________________________________


    PHOTOGRAPHER SIGNS HERE: ________________________________________
    DATE:_________________________________________________________________



    The Cast and Crew

    Wedding Coordinator:


    Best Man:


    Maid of Honor:


    Officiate:


    Caterer:


    Limousine:


    Location Manager:


    Music:


    Flowers:







    The Rehearsal Schedule

    Date: Start Time:

    Shooting: (Yes/No)

    Church Name and Address:


    Directions:




    The Rehearsal Party LOCATION:



    Date: Start Time:

    Shooting (Yes/No) End Time:




    The Wedding Schedule

    Day/Date of the Wedding: _____________________________________________________

    Bride Arrives at Church:
    Time____________________________________________

    Ceremony starts at:___________________________________________________________

    Ceremony Finishes at: (Approx) ________________________________________________

    BRIDE SIGNS HERE:___________________________________________________

    PHOTOGRAPHER SIGNS HERE: ________________________________________


    The Reception

    Reception Start Time:

    Reception End Time:

    Reception Business Name:

    Reception address:

    Directions:



    Dress Code


    BRIDE SIGNS HERE:___________________________________________________

    PHOTOGRAPHER SIGNS HERE: ________________________________________

    DATE:_________________________________________________________________




    Now, are you still sure you want to do this??
     
  3. jared_IRL

    jared_IRL OT Supporter

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    Jcolman, where'd you get that list and form sheet? I swear I have the exact same one...
     
  4. PEnGUiN188

    PEnGUiN188 New Member

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    Oh jesus, the bride found me off facebook, and is only offering 300 bucks for it, I'm not taking it that serious.

    Thanks jcolman. Wedding is 6 months away.
     
  5. Jcolman

    Jcolman OT Supporter

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    I think I copied it from a DWF post. :dunno:
     
  6. wizeguy4

    wizeguy4 New Member

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    why is it your OLD contract?

    300 bucks? - give her an engagement shoot
     
  7. GregFarz78

    GregFarz78 New Member

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    Just hope they aren't expecting $3000 quality work for $300, some idiots don't understand that
     
  8. PEnGUiN188

    PEnGUiN188 New Member

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    i usually charge 800 for what they want, but they are poor and economy and all.
     
  9. PEnGUiN188

    PEnGUiN188 New Member

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    I told her this already. She said she wants a disk of shots, no post processing.
     
  10. Girth

    Girth ¯\_(ツ)_/¯ OT Supporter

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    Good practice and $300... win/win situation. :bigthumb:
     
  11. Essence

    Essence New Member

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    ibbridehasafitanddemands10kqualityworkona$300budgetthread:hsugh:


    could be fun though, who knows. plus it IS some extra experience. good luck:x:
     
  12. johan

    johan Active Member

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    definitely do it. She knows what to expect.

    The secret to success is to just slightly overdeliver.
    Its all about managing expectations, be they high or low or whatever.

    Assuming she's not an idiot, she's seen your work and isn't expecting $10K quality work/shots for $300.

    Sign a contract though. Be smart about it.
     
  13. jared_IRL

    jared_IRL OT Supporter

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    oh, and get her consent to use her images to advertise yourself with.

    For only $300, you minus whale have something you can use at your will for promoting yourself.

    That's how I get my worth out of cheap jobs... Unlimited use model releases....
     
  14. aCab

    aCab New Member

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    ifl.

    JColman, can I copy/adapt your contract?
     
  15. wizeguy4

    wizeguy4 New Member

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    I would rethink this a bit. definately do some post. If you are going to do you might as well do it with this in mind - couples getting married are likely to have a child in the first 2 years of marriage. and parents will spend money on kids pictures before they spend money on themselves. so might as well look at this as a bit on an investment for possible future money.

    Plus I like Jareds idea on the consent thing
     
  16. Girth

    Girth ¯\_(ツ)_/¯ OT Supporter

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    I'll upload and post mine when I get home tonight. Excell file, all you have to do is just pop in a couple of numbers. It'll do the rest for you. :)
     
  17. aCab

    aCab New Member

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    I can use?
     
  18. Girth

    Girth ¯\_(ツ)_/¯ OT Supporter

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    Just change the 'Sassani Photography' stuff to 'aCab flip design' and you're good to go! :bigthumb:
     
  19. 1992 240SX

    1992 240SX New Member

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    You're not really gonna be making a profit with this. Editing takes so long and I dunno about you guys but I almost never show my unedited work, specially to clients. If you want just practice then I guess this would be fine cause you have some leeway to mess up but after shooting my first wedding for $600 I swore I'd never do it for anything less than $800-$1000...it's just too much work.
     
  20. aCab

    aCab New Member

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    Depends on your opportunity cost. If all I would be doing instead of editing would be surfing the internet, OT, thats easily worth $800-1000 to me.
     
  21. Essence

    Essence New Member

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    you mean you'd give up talking to all of us for a measley 800 dollars? :wtc: :wtc:
     
  22. aCab

    aCab New Member

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    Its only temporary. :mamoru:
     
  23. Jcolman

    Jcolman OT Supporter

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    I changed some of the goofy wording around and upped my rates.
     
  24. Jcolman

    Jcolman OT Supporter

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    Knock yourself out. :bigthumb:
     
  25. PEnGUiN188

    PEnGUiN188 New Member

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    Bingo, the wedding and reception are only 10 mins from my house. Shes seen my work on my website, my facebook, and newspaper. I'm not some craigslist photographer here, 300 bucks is much much less than my last gig, and average.:coolugh:
     

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